Student Handbook

All students are expected to conduct themselves in a manner that fosters accessibility, inclusion, and success in alignment with the mission and values of Living the Dream University.

• Students are expected to engage with course materials in accessible formats (e.g., clear language, visual supports, alternative text, and simplified layouts).

• Students should participate using various learning approaches, including visual, auditory, and hands-on methods.

• Students must communicate respectfully.

• All interactions should be constructive, encouraging, and focused on mutual growth.

• Students are encouraged to seek clarification and support to ensure understanding and engagement.

• Students must follow the Assessment Guidelines, demonstrating knowledge through assignments, quizzes, or exams.

• Students may request alternate assessment methods (e.g., oral responses, visual projects, or demonstrations) when appropriate and approved.

• Maintain a patient, respectful, and supportive online classroom atmosphere at all times.

• Encourage participation without pressure or judgment.

• Use positive reinforcement and celebrate progress, regardless of pace.

• Students are encouraged to coordinate with academic support specialists, counselors, and aides to meet individual learning plans or accommodations.

• Any concerns regarding personal well-being or academic progress should be reported promptly to the Program Coordinator or Student Support Office.

• Students are encouraged to participate in ongoing training related to self-advocacy, understanding personal learning styles, and trauma-informed practices.

• Students should communicate their individual needs to faculty and support staff.

• Seek additional explanation, visual examples, or repetition when needed.

• Treat every individual with dignity, respect, and equality.

• Encourage independence, self-advocacy, and decision-making in all learning activities.

• Students must respect the confidentiality of their peers and maintain the privacy of personal information shared within the university environment, in compliance with FERPA and institutional policy.

• The Office of Student Affairs will conduct regular reviews of online classroom practices and student feedback to ensure compliance with these standards.

• Students who fail to meet these expectations may be subject to counseling or disciplinary action as outlined in the Student Code of Conduct.

Living the Dream University maintains a zero-tolerance policy toward harassment, intimidation, or bullying in any form, whether verbal, physical, or online. Every student has the right to learn in an environment free from hostility, discrimination, and fear.

This policy applies to in-person and online interactions, including social media, messaging, and any university-related digital communication.

This policy is adopted in accordance with:

Tennessee Code § 49-7-2406 (Student-to-Student Harassment – Higher Education Context), under the Tennessee Campus Free Speech Protection Act.

Title IX of the Education Amendments of 1972.

Section 504 of the Rehabilitation Act of 1973 and Title II of the Americans with Disabilities Act (ADA).

Title VI of the Civil Rights Act of 1964.

1. Definition

   • Harassment includes any behavior or expression that is so severe, pervasive, or objectively offensive that it effectively denies another student equal access to educational opportunities or participation in university activities.

   • Conduct protected under the First Amendment (free speech, opinion, academic debate) is not considered harassment unless it meets the definition above.

2. Scope

   • Applies to conduct occurring on campus, at university-sponsored events, or through university-related online platforms.

   • May extend to off-campus behavior if it has a substantial impact on the university environment.

3. Reporting Procedures

   • Students may report incidents to the Title IX Coordinator, Student Support Office, or Dean of Students.

   • Reports may be made online anonymously.

   • The university will begin review within 48 hours and, if appropriate, a full investigation within 20 calendar days as outlined by Tennessee law.

4. Disciplinary Action

   • Verified harassment may result in disciplinary actions, including formal warning, mediation, counseling, probation, suspension, or expulsion.

   • Retaliation against any person who reports or participates in an investigation is strictly prohibited.

5. Supportive Measures

   • Counseling, academic accommodations, and mediation may be provided.

   • LTDU ensures confidentiality to the fullest extent allowed by law.

LTDU is committed to protecting the privacy, dignity, and confidentiality of its students. This policy defines how LTDU will handle student education records, what rights students have, and under what conditions records may be accessed or shared.

• Federally, student educational records are protected by FERPA (20 U.S.C. § 1232g), which grants rights to students regarding inspection, amendment, and control of disclosure of their records. 

• At the state level, for institutions operating in Tennessee, Tennessee Code § 10‑7‑504(a)(4) treats student records (academic performance, financial status, medical/psychological information, etc.) as confidential. Disclosure requires student (or guardian, if a minor) consent or must satisfy specified legal exceptions. 

• Where there is overlap, LTDU will apply whichever standard is more protective of the student’s privacy.

• Education Records / Student Records: Any record (in any format: paper, electronic, audio, visual, etc.) maintained by LTDU (or by any agent acting on its behalf) that is directly related to a student. Examples: transcripts, grades, class lists, schedules, disciplinary records, financial account records, advising notes, accommodations requests, disability documentation, supports plans, attendance records, etc. 

• Personally Identifiable Information (PII): Information that can be used to identify a specific student, e.g., name in combination with date of birth, student ID, contact info, social‑security or other ID numbers, grades, financial information, disability status, medical/psychological information.

• Directory Information: A limited subset of information that can be disclosed without additional consent (unless the student opts out). Possible examples, depending on institutional policy, include name, general contact information (e.g., campus e‑mail), enrollment status (full‑ or part‑time), dates of attendance, degree/award information, major/field of study, participation in recognized activities. This mirrors common practice under FERPA-based policies.

LTDU affirms and implements the following rights for students (or for legal guardians where applicable):

Right to Inspect and Review Records

• A student may inspect and review their education records within a reasonable period (within 45 days of a written request) after requesting access.

• If the records are maintained in multiple offices, LTDU must help direct the student to the correct “custodian” of records.

Right to Request Amendment of Records

• If the student believes their records contain information that is inaccurate, misleading, or violates their privacy rights, they may submit a written request specifying the portion to be corrected and why. The custodian will review and decide whether to amend. If denied, the student may request a formal hearing (or follow LTDU’s appeal process). 

• Note: This process does not allow contesting academic judgments (e.g., grade decisions), only incorrect or improperly maintained information. 

Right to Control Disclosure of Personally Identifiable Information (PII)

• LTDU must obtain prior written consent from the student (or guardian, if applicable) before disclosing personally identifiable education records, except when a FERPA or state‑law exception applies.

• Students may choose to opt out of disclosure of “Directory Information.” Once opted out, directory information becomes protected. 

Right to Be Notified of Their Privacy Rights

• LTDU will notify students (and guardians, when appropriate) of their rights under FERPA and state law at initial enrollment (orientation) and annually thereafter (or upon request).

Right to File a Complaint

• Students may file a complaint with the U.S. Department of Education if they believe LTDU has failed to comply with FERPA

LTDU will not disclose personally identifiable education records without consent, except under the following exceptions (as permitted by FERPA and Tennessee statute):

• Disclosure to LTDU staff/faculty who have a legitimate educational interest (e.g., instructors, advisors, disability support staff, administrative staff when necessary for university operations). 

• Disclosure to another institution (e.g., if a student transfers), at the student’s request. 

• Disclosure to accrediting organizations, financial aid offices, or organizations conducting studies on behalf of LTDU (if allowed under law). 

• Disclosure to comply with a judicial order, subpoena, or other legally mandated process. LTDU will,whenever possible,attempt to notify the student in advance, unless legally prohibited. 

• Disclosure in case of a significant health or safety emergency: when knowledge of the records is necessary to protect the health or safety of the student or others. LTDU will document the threat, parties to whom information was released, and what information was disclosed. 

• Disclosure of non‑identifiable, aggregate or statistical information (e.g., institutional reports, anonymized data) such information may be shared because it does not identify any specific student.

• For any release of a student’s identifiable record outside the exceptions above, LTDU must obtain written consent from the student (or guardian, if applicable), specifying:

  • What records will be disclosed

  • To whom (which third party/organization)

  • For what purpose

  • Duration or expiration of consent, if applicable

• Students will have the right to revoke consent at any time (in writing).  LTDU’s policy should include guidelines for handling revocation and any associated conditions/limitations.

• LTDU will designate a Records Custodian (e.g., Registrar’s Office or equivalent) responsible for safeguarding all student education records.

• Records will be maintained securely, whether physical or electronic, with access limited to authorized personnel.

• Any release of records under exceptions (e.g., health/safety, subpoena) must be logged: who accessed, what was released, date, and reason.

• Directory‑Information release (if permitted) should only consist of strictly defined items. Any broader distribution of student data requires prior consent from the student.

• Any unauthorized disclosure of education records or other breach of confidentiality is a serious violation. LTDU will investigate, remediate, notify affected students, and take appropriate disciplinary or corrective action.

• Students may file a formal complaint internally (with Registrar or Designated Privacy Officer),  or with the U.S. Department of Education, if they believe their rights under FERPA have been violated.

Academic honesty is a core value of Living the Dream University. Students are expected to uphold integrity in all coursework, assessments, and academic activities. Cheating, plagiarism, or academic dishonesty of any kind is strictly prohibited.

• Cheating: Using or attempting to use unauthorized materials, assistance, or devices in any academic exercise.

• Plagiarism: Presenting another person’s work, ideas, or words as one’s own without proper citation.

• Collusion: Unauthorized collaboration with another student or person on an assignment or exam.

• Misrepresentation: Submitting false information to obtain academic credit or advantage.

• Copying another student’s quiz, test, or assignment.

• Using notes, devices, or outside help during a closed-book assessment.

• Submitting work completed by another person.

• Fabricating data, results, or references.

• Assisting another student in committing academic dishonesty.

1. Reporting:

   • Instructors who suspect academic dishonesty must document the concern and report it to the Academic Affairs Office within 3 business days.

2. Student Notification:

   • The student will be notified in writing and given an opportunity to respond or appeal.

3. Sanctions:

   • Sanctions may include grade reduction, assignment failure, course failure, probation, suspension, or dismissal, depending on severity and intent.

4. Repeat Offenses:

   • Multiple violations may result in permanent dismissal from the university.

• Faculty are encouraged to design assessments that promote authentic learning and reduce opportunities for dishonesty.

• LTDU provides workshops and resources to help students understand academic integrity, citation, and responsible collaboration.

• Office of Academic Affairs

• Title IX and Student Conduct Office

• Student Support Services

Living the Dream University recognizes that artificial intelligence (AI) tools can support learning, creativity, and efficiency. However, their use must align with the university’s standards of academic integrity. This policy outlines what constitutes acceptable and unacceptable AI use and establishes procedures for addressing violations.

For this policy, AI refers to software, platforms, or tools that generate text, images, data analysis, or other outputs, including but not limited to:

• Generative text tools (e.g., ChatGPT, Jasper, Bard)

• Code-writing or problem-solving assistants

• AI-based image, audio, or video generators

The following uses of AI are considered academic misconduct:

• Submitting AI-generated content as one’s own work without proper attribution.

• Using AI to complete graded assignments, essays, exams, or projects when not explicitly allowed by the instructor.

• Manipulating AI tools to bypass plagiarism detection or academic honesty checks.

• Representing AI work as original research, analysis, or creative output.

Violations may result in disciplinary action in accordance with LTDU’s Academic Integrity Policy, including failing grades, academic probation, or dismissal.

AI tools may be used only when explicitly allowed by the instructor or when used in compliance with university guidelines, such as:

• Brainstorming or idea generation for essays, projects, or creative work.

• Editing and proofreading to improve grammar, clarity, or formatting (with proper disclosure).

• Data analysis assistance when the process and interpretation are fully documented by the student.

• Citations and research support when AI is used to locate sources or summarize content, provided all sources are cited properly.

Note: Students must disclose the use of AI in any submitted work if it contributed to writing, data analysis, or content generation.

Faculty have the authority to:

• Permit, restrict, or prohibit AI use in their courses.

• Provide guidance on acceptable AI tools or platforms.

• Require students to submit drafts, outlines, or process documentation showing original work.

• Understand and follow this AI Use Policy and course-specific instructions.

• Properly disclose all AI-assisted work.

• Maintain integrity in all academic submissions.

• Suspected violations of AI misuse will be reported to the Academic Integrity Office.

• Investigations will follow the standard academic misconduct procedures.

• Students found in violation may face disciplinary action as outlined in the LTDU Student Handbook.

Students are encouraged to:

• Attend workshops on ethical AI use.

• Consult with instructors regarding acceptable AI practices.

• Use AI responsibly to enhance learning rather than circumvent academic effort.

• New students receive individualized orientation to LTDU’s online platforms, course materials, accessibility features, and support services.

• Orientation includes guidance on navigating the virtual learning environment, understanding course expectations, and accessing available accommodations.

• Each student is assigned an academic advisor to assist with course selection, degree planning, goal setting, and progress tracking.

• Advisors meet regularly with students to review progress, provide guidance, and connect students with additional resources as needed.

• Mentoring opportunities may include peer mentors, faculty mentors, or community mentors to provide academic and personal guidance.

• All course materials are provided in accessible formats, such as:

  • Simplified language or easy-read versions of readings

  • Visual supports, diagrams, or captioned videos

  • Audio versions of textbooks or readings

  • Screen-reader compatible documents and digital platforms

• Students are supported in using assistive technologies such as text-to-speech software, speech-to-text tools, alternative keyboards, or other devices to ensure full participation in coursework.

• LTDU provides counseling or wellness support to students who need assistance with mental health, stress management, or adjustment to college life.

• Counseling services are confidential and tailored to the needs of adults with intellectual and developmental disabilities.

• Students may request accommodations for learning, testing, assignments, and campus participation.

• Examples of accommodations include:

  • Extended time on exams or assignments

  • Alternative assignment formats or assessment methods

  • Reduced course load or flexible deadlines

  • Use of a note-taker, scribe, or reader

• LTDU works with students to develop individualized learning plans, ensuring that accommodations match each student’s specific needs while maintaining academic integrity and learning outcomes.

• To support diverse learning styles and needs, LTDU offers alternative assignment options where appropriate, including:

  • Oral presentations, video projects, or creative projects in lieu of written essays

  • Project-based or experiential learning assignments

  • Step-by-step or scaffolded assignments that break larger projects into manageable tasks

  • Opportunities to use assistive technology or supported formats to complete assignments

• Alternative assignments are designed to assess the same learning objectives as the original assignments, ensuring fairness and academic rigor.

LTDU’s grading and assessment policies are designed to support learning, mastery, and personal growth. These policies reflect our belief in learning from mistakes, providing accessible options, and maintaining fairness and transparency in evaluation.

• Professors are required to post grades for assignments, exams, and projects within 7 days of submission.

• Students should regularly check their grades through the LTDU student portal and promptly report any missing or incorrect grades to the professor.

• All students are encouraged to submit corrections or revisions to assignments, tests, or projects to reinforce learning.

• Submitting a correction can earn back up to 25% of the original grade, regardless of the initial score.

• Corrections should address professor feedback and demonstrate improved understanding or mastery of the content.

• If a professor refuses to allow corrections in violation of this policy, students may report the issue to their academic advisor, department chair, or Student Services office, and LTDU will promptly investigate.

• Students are expected to submit assignments and projects by the deadlines specified in the course syllabus.

• Extensions may be granted for valid reasons (e.g., illness, accessibility needs, or other extenuating circumstances) if requested in advance.

• Late submissions without approved extensions may be penalized unless covered by the corrections policy above.

• LTDU recognizes diverse learning styles and abilities. Where appropriate, students may complete alternative assignments that assess the same learning objectives. Examples include:

  • Oral presentations, video projects, or creative works in place of written essays

  • Project-based or experiential learning assignments

  • Step-by-step or scaffolded assignments breaking larger tasks into manageable components

  • Use of assistive technology or supported formats to complete assignments

• Alternative assignments must be approved by the professor and aligned with course learning outcomes

LTDU uses a standard letter-grade scale for academic courses (can be customized per program):

Letter: A
Percentage: 90–100%
GPA Points: 4.0

Letter: B
Percentage: 80–89%
GPA Points: 3.0

Letter: C
Percentage: 70–79%
GPA Points: 2.0

Letter: D
Percentage: 60–69%
GPA Points: 1.0

Letter: F
Percentage: Below 60%
GPA Points: 0.0

GPA is calculated as the weighted average of course grade points based on credit hours.

• Professors are expected to provide constructive, actionable feedback to support corrections and alternative assessments.

• Students are encouraged to discuss grades, feedback, and progress with professors, advisors, or Student Services staff.

• Students may report grading policy violations (grade not posted within 7 days, denial of corrections, or unfair assessment) to the academic advisor, department chair, or Student Services office.

• Students may also appeal academic decisions in accordance with LTDU’s Grievance & Appeals Procedures.

• LTDU grading policies emphasize growth, mastery, and resilience.

• Grades reflect not only initial performance but also the student’s ability to learn from feedback, correct mistakes, and demonstrate improved understanding.

• The policies aim to create a supportive environment where all students can achieve their full potential.